Programme B · 3 hours · school leaders

Leading an AI-Enabled School

A three-hour working session for the people who decide whether AI in the school becomes a teaching habit or a purchase that gathers dust.

Book a 30-minute consultation See the 3-hour agenda

For Principals and vice-principals · Academic coordinators and heads of department · Trustees and management representatives · The person who will own the school’s AI policy

3 hours, one morning

Week 0 of the 12-week plan

4 deliverables

1 policy draft

Before you book anything

Start with a 30-minute consultation

₹249 a month for a parent. ₹799 per student for a 90-day term. Terms for a whole school or a group of schools are quoted in writing.

A thirty-minute conversation with your leadership team first — where AI is already showing up in your school, and what twelve weeks would look like against your own calendar. It costs nothing and commits you to nothing.

Or reach a person directly — +91 93907 99892 · WhatsApp

The three hours

Session plan — 3 hours

A working session, not a presentation. Two of the eleven blocks are group work on the school’s own documents; the drafts leave the room. Tap a block to read what happens in it.

Time	Block	Format
0:0010 min	Opening: what is already happening in your schoolDiscussion Round the table: where AI showed up in the school this month — a teacher drafting with a chat assistant, students using one for homework, a parent asking at the gate. Captured on one sheet; it becomes the “current state” line of the policy.	Discussion
0:1020 min	What AI changes in education — and what it must not replaceInput Prediction versus understanding, in five minutes. Then the split: AI analyses, suggests, personalises, practises, tracks, assists; the teacher diagnoses, guides, challenges, contextualises, motivates, validates. Three short cases where a school would have gone wrong by letting a dashboard decide.	Input
0:3030 min	Governance: draft the school AI & responsible-use policyGroup work Two groups, one-page template: purpose; permitted and prohibited uses for staff; the same for students; data and privacy; academic integrity; owner and review cycle. Groups swap drafts and mark what is missing. The draft leaves the room with the principal.	Group work
1:0015 min	Student AI policy and academic integrityDiscussion Using AI to learn versus using it to avoid learning. Three real homework tasks from Classes 8–10: which survive a chat assistant unchanged, which need redesign. The school writes what counts as a student’s own work, in one sentence.	Discussion
1:1520 min	Data and privacyInput Children’s data under the DPDP Act in plain language; who the data fiduciary is. The seven questions to ask any vendor — PrepGraph included — and what a complete answer looks like. What PrepGraph holds and why, read from the list on this page.	Input
1:3515 min	Teacher adoption and the activation funnelDiscussion Why “trained” is the weakest number in the funnel. The nine-stage funnel; for each stage, the one leadership move that gets teachers to the next — protected time, a timetabled clinic, recognition in the staff meeting, a principal who asks about the diagnostic rather than the attendance.	Discussion
1:5020 min	The seven-step workflow, with forty studentsDemonstration Walked through on Class 9 Science — Motion: teach and log it; a ten-question diagnostic; who did not understand; which concept; named practice carried home by the student’s voice tutor; a reassessment; the teacher’s review. Leaders see what a teacher will actually do in Weeks 5–8 and what to ask them about.	Demonstration
2:1015 min	Measuring academic outcomesInput Process metrics first; coverage second; the school’s own before/after per chapter third. What to ask a vendor who promises a result in a term. One illustrative capstone result, labelled as illustrative.	Input
2:2510 min	Parent communicationDiscussion Teacher-written, AI-assisted updates drafted from dashboard data and read by the teacher before sending; the 45-minute parent AI-awareness session at the next PTM; how to explain the student’s voice tutor in one paragraph.	Discussion
2:3520 min	The 12-week plan and the decisions in the roomGroup work Week 0 to Week 12 laid over the school’s own calendar — exams, events, staff-development days. Then the decisions: cohort, CPD recording approach, policy owner, AI Champion nominations. Each written with a name and a date.	Group work
2:555 min	Close: commitmentsReflection Each leader writes one thing they will say to staff on Monday and one thing they will stop doing. The four deliverables are checked off before anyone leaves.	Reflection
Total 3 h · timings are a default; facilitators adapt to the group.

What the morning produces

Capabilities, decisions and documents — nothing left as homework

Each decision is written with a name and a date before the session closes, and each document leaves the room with the principal.

By the end, the leadership team can… 8 capabilities

1 Explain to staff and parents, in two minutes, what AI changes in teaching and name three things it must not replace.
2 Produce a one-page draft of the school’s AI and responsible-use policy with a named owner and a review date.
3 State the school’s position on student AI use and academic integrity in one sentence a Class 9 student can repeat.
4 Ask any vendor — including PrepGraph — the seven data questions and recognise an incomplete answer.
5 Describe the teach → assess → identify → diagnose → intervene → verify → review workflow and the teacher/AI split in their own words.
6 Read the activation funnel for a cohort and name the leadership move that takes teachers to the next stage.
7 Choose process and evidence measures for the year that rest on the school’s own records rather than on a vendor’s promise.
8 Fix the 12-week calendar: cohort, CPD recording approach, policy owner and AI Champion nominations, each with a name and a date.

Decisions the leadership team makes

The cohort: 15–40 teachers; which subjects and grades; which class groups become practicum classes (one class, one chapter, 10–30 students each).
The CPD recording approach: Which sessions the school records under which CBSE/NPST domain, for how many hours, and who keeps the attendance and record sheet. The school decides; we supply the template.
The policy owner: One named person who owns the AI and responsible-use policy, answers parents’ data questions, and brings the draft back for review — first with the teacher cohort’s Module 2 “We will / We will not” clauses in Week 3, then on the review cycle the policy names.
AI Champion nominations: Two or three teachers who will mentor colleagues and carry the workflow forward — the future Level 4 AI Mentor Educators.
The calendar: Dates for Weeks 0–12 against the school’s exams, events and staff-development days; the PTM that hosts the parent session; the assembly or staff meeting that hosts the student and staff orientation.

What the principal leaves with

Draft AI & responsible-use policy One page: purpose, permitted and prohibited uses for staff and students, data and privacy, academic integrity, owner and review cycle. Policy template
Cohort plan Names, subjects, practicum class groups and the 12-week dates on the school calendar.
CPD record approach Which session is recorded under which domain and for how many hours; who keeps the sheet. CPD record sheet
Communication plan What staff, students and parents are told, by whom and when — including the parent AI-awareness session and the student responsible-AI orientation. Parent session outline

When and how

Week 0 of the 12-week plan, on campus, before the teacher cohort begins. Runs as one morning or two 90-minute sittings. Eight to twelve people round one table works best; a trust can bring its schools together.

Why leadership first

Teacher adoption dies without ownership

The teacher programme creates the habit; this session creates the conditions for the habit to survive a school year. That is why it runs before any teacher sits down.

Adoption dies without ownership: Teachers protect their time, rightly. If management has not blocked the sessions, the practicum weeks and the weekly clinic on the annual plan, Week 5 collapses under unit tests, events and substitutions.
Policy before practice: Students and parents will ask teachers what the school allows. Without a stated position, every teacher improvises — and the strictest and loosest answers both end up in the PTM.
Evidence needs a reader: The programme measures activation, not attendance. If nobody in leadership reads the funnel each month and asks a teacher “what did the diagnostic show?”, the programme ends at the certificate.
Decisions only leaders can make: Which teachers, which class groups, how CPD hours are recorded, who owns the policy, who the AI Champions will be — none of this can be decided in a staff room.

Week 0 · Leadership

Principal & management orientation

The 3-hour leadership session: what AI changes, what it must not replace, policy, data, the 12-week plan. Decide the cohort and the CPD recording approach.

The full 12-week plan

The first hour: what AI changes — and what it must not replace

AI recommends. Teachers decide. Leaders need both lists by heart, because staff and parents will ask for them.

Both lists in full 4 + 5 points

What AI changes

•Visibility: per-concept, per-student, refreshed nightly — not a mark at the end of term.
•The first pass: who did not understand, and which question, before the teacher has marked a single script.
•Practice at each student’s level — by voice, in English, and Hinglish (Hindi with English technical terms) — carried home after the lesson.
•Drafting: competency questions, worksheets, explanations at three levels, parent notes — reviewed by the teacher before use.

The AI: analyses · suggests · personalises · practises · tracks · assists

What it must not replace

•The teacher’s judgement about a child — a pattern in data is a reason to look, not a verdict.
•The classroom relationship: motivation, challenge, context, trust.
•Accountability for anything that reaches a student or a parent.
•Teaching itself — the workflow begins with “teach the chapter as you always have”.
•Decisions about promotion, reports, placements or discipline.

The teacher: diagnoses · guides · challenges · contextualises · motivates · validates

Governance, data and privacy

A policy with an owner, and questions for every vendor

The school AI and responsible-use policy is drafted in the room from a one-page template. The data questions are the same for every system the school uses — PrepGraph answers them too.

The school AI & responsible-use policy

One page: purpose; permitted and prohibited uses for staff; the same for students; data and privacy; academic integrity; a named owner and a review cycle. Drafted in the governance block, checked against the student-policy and data blocks, and taken away by the principal.

Open the policy template

Seven questions to ask any vendor

1 What student data do you collect, and for what stated purpose? Is anything collected that the purpose does not need?
2 Who is the data fiduciary for student data — the school or you? What does the agreement say?
3 How is verifiable parental consent obtained and recorded, and how can a parent withdraw it?
4 Where is the data stored, who can access it, and is it ever shared with third parties or used for advertising?
5 How long is data kept, and how does the school have it deleted when the agreement ends?
6 If there is a breach, who is told, and within what time?
7 Can a teacher see what the AI told a student? Who has the last word when the AI is wrong?

Children’s data — the context

India’s Digital Personal Data Protection Act, 2023 treats children’s data with particular care: processing a child’s data needs verifiable parental consent, and tracking, behavioural monitoring or targeted advertising directed at children is not permitted.

The school should know who the data fiduciary is for each system it uses, hold the consent records, and be able to name the person a parent contacts with a question. The school’s counsel decides the detail; this session makes sure the questions are asked.

How this applies to learning analytics a school itself commissions — per-concept strength estimates, the nightly early-warning flags a teacher sees for a group — is for the school’s counsel and the school agreement. It is one of the seven questions below, and PrepGraph answers it in writing like any other vendor.

What PrepGraph holds

Roster data the school provides: Student name and class group, and a guardian contact used for enrolment and consent.
What teachers create: Class logs, assignments and questions, documents shared to the library, replies to doubts.
What students do on the platform: Assignment attempts and results, doubts asked, and their voice-tutor conversations.
Derived signals: Per-concept strength estimates and the nightly early-warning flags teachers see for their groups.

Ask us the seven questions above. Our written answers on purpose, consent, access, retention, deletion and breach handling form part of the school agreement — the same standard the policy sets for every other vendor. Student speech and text go only to approved AI endpoints in Azure India and to named speech providers, enforced by configuration; a child’s school login is a printed badge and a short PIN, with no email address.

Teacher adoption

The activation funnel — and the leadership move at each stage

Success is measured as activation, not attendance. Each stage has one thing only leadership can do.

1
Trained Put the sessions on the annual plan and protect them; attend the first and last yourself.
2
Logged into PrepGraph Make sure every cohort teacher has an account and a working device in Week 1 — not Week 4.
3
Created or selected a class Decide the practicum class groups with the teachers, not for them; one class, one chapter, 10–30 students.
4
Reviewed a student diagnostic In Week 5, ask one question in the staff meeting: “What did your diagnostic show?”
5
Identified a learning gap Ask for the concept, not the mark: “Which concept was weak — and was it a prerequisite from last year?”
6
Assigned an intervention Protect the weekly 30-minute clinic; that is where interventions get assigned.
7
Reviewed student progress Read the funnel monthly with the coordinator; notice teachers stuck at a stage and ask what is in the way.
8
Used the data in a classroom decision Recognise a decision made on evidence — a reteach, a parent note, a regrouping — in front of colleagues.
9
Repeated the workflow Make the second turn of the loop the norm for next term’s chapters; nominate AI Champions who will carry it.

AI-enabled personalised learning

The seven-step workflow your teachers will run

Walked through in the session on Class 9 Science — Motion. Leaders do not need to operate it; they need to know what to ask a teacher about it in Week 6.

Teach → assess → identify → diagnose → intervene → verify → review

1
Teach

The teacher teaches the chapter as they always have — and records what was covered.

Nothing about classroom teaching changes. The class log (topic, concepts, homework, next test) is what lets the AI tutor continue the lesson at home.

Teacher
2
Assess

Students complete a short diagnostic — 8 to 12 competency questions, not a test.

Questions are written (or AI-drafted and teacher-approved) against the concepts of the chapter, with distractors that catch specific misconceptions.

Students
3
Identify

Who did not understand?

Results by student and by question — the first pass that replaces the spreadsheet.

AI
4
Diagnose

Exactly which concept is weak — and is it really a prerequisite from last year?

The teacher reads the pattern (which distractor, which concept, which students) and decides what it means. AI recommends; the teacher decides.

AI + Teacher
5
Intervene

Named students get named practice — and their AI tutor carries it home.

The teacher assigns differentiated practice or a reteach for the nine students who need it; the student’s tutor re-explains at their level — by voice, in English, and Hinglish (Hindi with English technical terms).

AI + Teacher
6
Verify

Students are reassessed on the same competencies.

A short second check — same concepts, different items — so that improvement is measured, not assumed.

Students
7
Teacher review

Who improved? Who still needs help? What needs reteaching in class?

The teacher closes the loop: a classroom decision, a note to a parent, a reteach on Monday. This is the behaviour the certificate actually certifies.

Teacher

The workflow is a pedagogy; PrepGraph is how it runs with forty students. The school provisions the voice tutor for the programme classes, and every student in them gets homework, quizzes, doubts and progress.

Measuring academic outcomes

Process first. Then coverage. Then the school’s own evidence.

The school measures what it can see and own, in that order.

The measurement ladder

1. Process metrics first: The activation funnel: trained → logged in → class set up → diagnostic reviewed → gap identified → intervention assigned → progress reviewed → decision made → repeated. Read monthly. It tells you whether the workflow is becoming a habit before any academic number could.
2. Coverage second: Of the practicum chapters, how many had a diagnostic and a reassessment? What share of students in those class groups were reassessed? How many teacher-written parent notes went out? These are the school’s own numbers and need no vendor.
3. The school’s own before/after, third: Per teacher, per chapter: mastery on the same competencies before and after the intervention, and how many students still need remediation. This is the teacher’s evidence — it belongs in the capstone and in the school’s records, labelled as what it is.

Illustrative only — not a result or a promise What a teacher’s capstone evidence looks like •Class VIII Mathematics — Linear Equations in One Variable, one class group of 35.
•Before: 54% mastery on the chapter’s competencies; key weakness variable transposition; 17 of 35 needing remediation.
•After a four-week practicum — diagnostic in week 1, named practice and one reteach in weeks 2–3, reassessed on the same competencies in week 4: 78% mastery; 6 of 35 still needing remediation.
•The teacher decides what those six need next. The number is the teacher’s evidence for the teacher’s decision — not a product claim.

Parent communication

Written by the teacher, explained by the school

Parents hear about AI from the news before they hear it from the school. The session settles what the school says, who says it and when.

The four things the school settles about parents

Teacher-written updates: A short note after a diagnostic or a reassessment, drafted with AI help from what the dashboard shows and read by the teacher before it goes.
A 45-minute parent AI-awareness session: Run by the school at a PTM: what AI is, how the school uses it, what it never does, and how parents can support responsible use at home. Outline and materials are in the resources.
Plain words about the student’s voice tutor: The school provisions the voice tutor for the programme classes; every student in them gets homework, quizzes, doubts and progress. Say this plainly; parents ask.
Consent and questions: Parents know what data is held, why, and whom to ask. The policy names that person.

Parent AI-awareness session outline Student responsible-AI orientation outline All seven sheets, in order — the AI-Ready School Starter Kit

The 12-week implementation plan

Laid over your calendar in the room

The session ends with these twelve weeks dated against the school’s own exams, events and staff-development days.

Week 0 · Leadership Principal & management orientation

The 3-hour leadership session: what AI changes, what it must not replace, policy, data, the 12-week plan. Decide the cohort and the CPD recording approach.
Week 1 · Teacher cohort Teacher AI foundations

Modules 1 & 3 — understanding AI; the teacher’s role in an AI classroom.
Week 2 · Teacher cohort Responsible AI + computational thinking

Modules 2 & 4 — bias, privacy, integrity; CT across subjects.
Week 3 · Teacher cohort Assessment & learning-gap workshop

Modules 5 & 6 — decompose a real chapter; write competency questions; read an assessment for gaps, not marks.
Week 4 · Teacher cohort Productivity lab + classroom workflow lab

Modules 7 & 8 — hands-on with several AI tools; then the teach → assess → identify → diagnose → intervene → verify workflow on PrepGraph.
Weeks 5–8 · Teachers with students Classroom practicum

Module 9 — a 60-minute launch, then each teacher runs the workflow with one class, one chapter, 10–30 students. Weekly 30-minute clinic.
Week 9 · Teacher cohort Intervention analysis

Before/after evidence pulled from the dashboard; reteach decisions made; parent notes drafted.
Week 10 · Teacher cohort + leadership Case-study presentations

Module 10 — capstones presented to peers in the CBSE Format-F1 structure; feedback.
Week 11 · PrepGraph Academy Assessment

End-of-programme assessment; portfolio review; Level 3 decisions.
Week 12 · Whole school Certification ceremony

Certificates presented by the school; AI Champions nominated; CPD records finalised by the school.

₹249 a month for a parent. ₹799 per student for a 90-day term. Terms for a whole school or a group of schools are quoted in writing. Book a 30-minute consultation

Independent programme, not a CBSE certification.

PrepGraph Academy is not affiliated with, endorsed by, or accredited by the Central Board of Secondary Education. Certificates are issued by PrepGraph. The programme is designed around the CBSE 2026-27 training theme and the CBSE/NPST professional-development domains; the host school decides how to record the hours under CBSE’s CPD guidelines and keeps the attendance records — we supply the templates.

For Sahodaya clusters and school groups

Run this session for your Sahodaya cluster or your group’s principals

A sixty-minute online cut of the leadership session, followed by the readiness assessment done live, with no pitch until the last ten minutes.

Invite PrepGraph to run the session

Start with a consultation, not a contract

A 30-minute consultation with your leadership team first. Tell us your board, grades and teacher count. A person replies within one working day, by phone or WhatsApp. The Week-0 date and the cohort plan are worked through with you, and the policy template is already free on this site.

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